14 Planner Organization Ideas for Bullet Journals, Calendars & More

Organizing your planner can seem daunting, but it doesn’t have to be. With the right tips and tricks, you can organize your planner and make it easier to keep track of your tasks and appointments. 

This article will cover planner organization ideas and how to get started and organize your calendar, tasks, notes, projects, and contacts. We’ll show you the best techniques to keep everything in order, so you can stay organized and on top of all your commitments.

Getting Started

Getting started with planner organization requires some basic steps to get you on the right track. First, take a moment to evaluate your needs. Think about how often you need to use your calendar, what tasks must be done, and what information you need to store. This will help you to determine what type of planner organization system works best for you. 

Next, create a dedicated space for your planner. This could be a desk, a wall, or even a small corner of your room. This space should be comfortable and easy to access. It should also be organized and provide easy access to your supplies.

Once you have your space ready, it’s time to start organizing your calendar, tasks, notes, projects, and contacts. To start, decide if you’d prefer an analog or digital system. This will help determine the necessary tools and how to organize your information. 

When organizing your calendar, tasks, and projects, consider creating a schedule, using a colored coding system, and setting up alerts and reminders. A plan will help you stay on top of your tasks and keep you on track. 

Organizing notes, projects, and contacts can also be a challenge. Consider using notecards, notebooks, digital tools, and other resources to help keep everything organized. For projects, break them up into smaller tasks and create timelines to help stay on track. You may also consider creating a dedicated space for each project to keep them separate. 

Finally, don’t forget to organize your contacts. You can use an address book to keep track of important information or use digital tools to store contact information. Additionally, setting up reminders can help you stay in touch with important contacts. 

Planner Organization Ideas

Organizing Your Calendar

Using a colored-coding system is an integral part of organizing your calendar. You can assign a color to each event, task, or appointment type. This will make it easier to quickly glance at your calendar and quickly determine which day you have a meeting or when you have an important deadline.

You may also want to use alerts and reminders to ensure you don’t miss any important events. This will help ensure you stay organized and on top of your commitments.

Creating a schedule

Creating a schedule can be a great way to keep your planner organized. Start by writing out your weekly schedule, including any work, class, or personal commitments you have.

Once you’ve written it out, you can use a colored coding system to easily identify when and where you need to be. For example, you could use red for work, blue for class, and green for personal commitments. This will help you quickly see how your day is filled up and help you plan ahead.

Using a colored coding system

A colored-coding system is a great way to keep your calendar organized and readable. Choose a color for each type of task, such as blue for work, green for home, red for errands, and yellow for appointments.

Then, when you add an event to your calendar, simply assign it a color, and it will be easier to distinguish it from the other tasks. You can also use this system to quickly scan your calendar to see what tasks you have scheduled for the week.

Using alerts and reminders

Alerts and reminders are essential for staying organized. They can help you remember important tasks that need to be done, upcoming deadlines, and other important commitments.

Setting up alerts can be done in one of two ways: manually or with a digital tool. Manually setting up alerts is a simple process and requires you to write them down in your planner or on a separate sheet of paper.

For a digital tool, you can use a calendar app or a similar program to set up notifications or alarms to remind you of upcoming tasks or deadlines. You can also use your phone’s alarm clock or the reminders feature to alert you of upcoming jobs.

No matter which method you choose, set the alerts in a way that works for you.

Organizing Your Tasks

Creating a task list is essential for organizing your tasks. It can be helpful to assign priority labels to tasks so that you can focus on the most important ones first. Using a notebook can also help keep your tasks organized, allowing you to keep track of progress and make notes as you work.

Creating a task list

Task lists are one of the most effective ways of organizing tasks and staying on top of all the things you need to do. Creating a task list is easy and can be done on paper, in a note-taking app, or on a to-do list app.

Start by writing down all your tasks and assign each one a priority level. Then, add due dates and deadlines so you know when to complete them. Once you’ve done this, you’re ready to tackle your tasks and get them done.

Using priority labels

Priority labels help you to quickly determine which tasks you should focus on first. Labels like “urgent,” “important,” or “low priority” are helpful to indicate the order in which tasks should be completed. Additionally, creating task deadlines can help you keep your projects on track.

Planner Organization Ideas

Organizing Your Notes

Organizing your notes can be a great way to stay on top of important information. Notecards are a helpful tool for keeping track of key points and facts. Notebooks are also useful for writing down ideas, taking notes, and jotting down reminders.

For those who prefer digital tools, apps, and online organizers are great for organizing notes and keeping them in one place.

Using notecards

Notecards are a great way to organize notes and other information that you need to remember. Notecards are small and easily transported, so you can take them anywhere. Write down whatever information you need to remember on each card and store them in a secure place. You can also use colors or labels to keep track of different categories of information.

Using a notebook

A notebook is a great way to organize your notes. It can be used to write down and store important information, such as contact information, passwords, and important dates.

You can also use it to jot down ideas, take notes, and create to-do lists. Create a system that works for you, such as setting aside a page for each topic. You can also use color coding and tabs to find information quickly.

Using digital tools

Digital tools can be a great way to organize and keep your notes in one place. A digital note-taking app can help you quickly access your notes anywhere. You can use them to take notes, create to-do lists, store documents, and more.

You can also use a cloud-based storage system to store and access documents, photos, and other files. With these tools, quickly and efficiently searching for the information you need is accessible. You can also sync your notes across multiple devices to always have access to them.

Organizing Your Projects

Once you have your calendar and tasks in order, it’s time to prioritize your projects. Breaking up large projects into smaller goals helps you stay on track and can help you stay motivated. Creating a timeline for each project can help you stay organized and ensure that deadlines are met.

Finally, creating a dedicated space for each project can help keep everything organized and make it easier to find what you need when you need it.

Breaking up projects

Breaking projects into smaller, achievable tasks helps you stay organized and on track. Get an overview of the project and then break it into bite-sized tasks. Note when each task needs to be completed and which jobs depend on each other. You may need to move specific tasks around or adjust your timeline as you work through the project.

Creating timelines

Creating timelines allows you to set project-specific goals and check-in points, visualize your progress, and break up larger tasks into more manageable chunks. It also helps you stay on track and avoid stressing out about things you must do.

Using a dedicated space

Keeping projects organized is essential for staying on track. To stay organized, you should use a dedicated space for each project. This can be as simple as a folder, a notebook, or a digital folder. Having a dedicated project helps keep all the relevant information in one place, making it easier to locate when needed.

Additionally, it can help to keep track of progress and deadlines. If you are using a digital folder, you can also take advantage of features such as labels and sorting, which can help you to stay organized.

Organizing Your Contacts

Keeping track of your contacts is vital to stay organized and on top of your obligations. You can use an address book, digital tools, and reminders to ensure you don’t forget any vital information.

Using an address book

An address book is a great way to organize your contacts. It can be physical, like a notebook, or digital, like an online app. Keep track of important contact information, such as phone numbers and emails, as well as birthdays and anniversaries. This will help you stay connected with friends, family, and business contacts.

Using digital tools

Using digital tools to organize your contacts can be a great way to stay organized. You can store addresses, emails, and phone numbers in an online address book and set up notifications for birthdays and other important dates. You can also create reminders to follow up with contacts if needed.

Creating reminders

Organizing your contacts is essential to staying on top of your planner. Section 7.3 focuses on creating reminders to stay in touch with important contacts. To ensure you keep up with your contacts, remind yourself to reach out to each person regularly.

You can even set up contact reminder emails or text messages with automated reminders. This way, you’ll never forget to reach out. If you’re prone to forgetting important dates, you can use a reminder service like Google Calendar to set up alerts for birthdays and anniversaries. This way, you can stay connected with the people you care about and have peace of mind knowing you won’t miss any important dates.


Organizing your planner can seem like a big task, but creating an efficient system that works for you can be easy with a few simple steps. By getting started and organizing your calendar, tasks, notes, projects, and contacts, you can stay on top of upcoming deadlines and appointments.

You can use colored coding systems, notebooks, notecards, digital tools, and address books to help organize your planner. You can stay on top of your commitments by taking a few moments to create a system that works for you. Your planner organization ideas can help keep you organized and productive.

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